Administration Assistant

Duty Station : Soroti Reports : HR & Administration Manager Job Summary: The job holder will be responsible for managing and handling the day-to-day HR and Administration activities. He/she will serve as a liaison between the organization and employees. Key Duties and Responsibilities: ● Coordinate the recruitment process in liaison with the head office by receiving walk-in applications (if any). ● Coordinate the onboarding of new employees at the branch. ● Coordinate branch training sessions in line with the training calendar and the HR department guidelines. ● Handle employee complaints and grievances in line with company policies and procedures. ● Act as the liaison between the HR department and branch employees. ● Compile, maintain, and retrieve HR and Administrative documents as required. ● Coordinate and ensure completion of the branch staff exit processes Administration Function ● Provide administrative support to the branch operations department of the office. ● Cover the reception desk when required. ● Prepare resource requirements for budget submissions for review by management. ● Handle office tasks such as documentation and filing. ● Ensure the operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment. ● Ensure that motorcycles and assorted accessories are delivered on time and that all the necessary installations, checks, and allocations are done before disbursement day. ● Follow up on the Application and/or renewal of operational certifications & licenses as required by the law. ● Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies at the branch. ● Ensure compliance with security procedures and policies, and make sure that the security service providers deploy guards on time and as per the requirement at the branch level. ● Perform any other duties as assigned by your supervisor. Qualification and skills ● Bachelor’s degree in Human Resources Management, Business Administration, Office Management, or any other related field ● At least 1 -2 years of working experience as an Admin Assistant or a similar role. ● Ability to maintain sensitive and confidential information ● Good organizational and decision-making skills. ● Excellent knowledge of computer usage and Google applications. ● Strong communication skills. ● Strong negotiation skills. ● Be able to work autonomously and remain calm under pressure. ● Familiarity with HR software/systems and procedures. While we thank all applicants for showing interest, only short-listed candidates will be contacted for interviews. How to Apply: All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section