Administrator & Personal Assistant job at Hr Beyond Limits

Job Summary Our client is seeking a dynamic, highly organized, trustworthy, and proactive Administrator & Personal Assistant. The suitable candidate should be a detail-oriented professional who thrives in a fast-paced environment and can provide both administrative support and basic accounting knowledge. Administrative Duties Manage day-to-day office operations and ensure everything runs smoothly Organize and maintain physical and digital files, documents, and records Handle incoming calls, emails, and correspondence professionally Schedule meetings, appointments, and manage executive calendars Maintain office supplies and coordinate with vendors as needed Personal Assistant Duties Provide direct support to the business owner and senior management Manage schedules, reminders, and travel arrangements Follow up on tasks, deadlines, and key deliverables on behalf of management Run occasional business-related errands Act as a liaison between management, staff, and clients Basic Accounting Duties Record daily transactions across cash, mobile money, and bank channels Manage petty cash and ensure full accountability Assist with invoicing and tracking of payments Prepare simple financial summaries on a daily and weekly basis Support reconciliation of expenses and receipts Computer & Systems Use Microsoft Office tools — particularly Excel, Word, and Outlook — proficiently Maintain organized digital records and spreadsheets Support basic reporting and data tracking tasks Quickly learn and adapt to new internal software and tools Documentation & Bidding Support (Added Advantage) Assist in preparing and organizing bid and tender documents Compile required documentation and ensure timely submissions Maintain records of submitted bids and related correspondence Job Requirements Diploma or degree in Business Administration, Accounting, or a related field Basic accounting knowledge — essential Strong computer skills, especially in Microsoft Excel Excellent organizational and multitasking abilities Strong written and verbal communication skills High level of integrity and honesty — the role involves handling cash Ability to think quickly and work independently when needed. 1-3 years of experience in a similar role preferably.